The Art Base is a non-profit art center in Basalt, CO, which fosters creative expression in the visual arts for all ages and abilities, through education, exhibitions, and providing opportunities to artists and artisans. The Art Base serves the Roaring Fork Valley, specifically the mid-valley and Basalt community, which includes several adjacent unincorporated areas in both Eagle and Pitkin counties, Garfield County, and the Roaring Fork School District. We take pride in providing educational opportunities and artmaking experiences, as well as in serving as a platform for artists to exhibit their work.

The Office Administrator will be highly organized and detail-oriented person. They will increase the efficiency and effectiveness of daily operations by strengthening communication, maintaining all database/donor CRM platforms, and supporting the Executive Director to achieve organizational and revenue goals.


– Maintains and assures compliance for all licenses for the organization, including sales tax, business certification, liquor, and special events permits.
– Takes inventory, places orders, and maintains all office supplies.
– Works with bookkeeper to process invoices and receipts and ensure timely payout to vendors.

– Serves as main point person for IT/telecom system maintenance, including VoIP system maintenance.

– Coordinates routine visits with contracted IT firm to ensure all technology and equipment is functioning optimally.
– Works to proactively identify areas of operational concern and find solutions to maximize systems, efficiency, and overall revenue goals.


– Assists Bookkeeper and Executive Director with the organization’s HR functions, including maintaining the employee handbook and all addenda to be signed by employees, posting job openings, coordinating interviews, and managing all aspects of onboarding procedures for new hires including I-9s, etc.

– Coordinates weekly staff meetings, orientation for new staff members, prepares corresponding agendas and packets, and distributes memos/notes to staff.
– Assists with volunteer coordination as needed.
– Assists Gallery and Shop Manager by providing coverage of gallery and shop on weekdays/weekends, when needed.
– Schedules programs, exhibitions, and building maintenance on institutional calendar to ensure good communication, mutual support, and successful operations.


– Processes weekly donation/financial deposits in strict adherence to the Art
Base’s financial policies and procedures.
– Prepares, tracks, and sends donor/sponsor acknowledgment letters and communications in conjunction with the Executive Director.
– Maintains all database/donor CRM platforms. Runs donor reports.
– Assists with production of exhibition openings and events, including the organization’s signature fundraising gala.
– Supports website updates and assist with social media maintenance as needed.
– Assists organization during workshops, gallery openings, Art Base Council, and donor events (including annual gala), and artist talks.


– Keen attention to details and systems in a fast-paced environment– Proficiency in NEON (will train).
– Excellent customer service skills
– Superior problem-solving skills
– Comfort with IT services and familiarity with WordPress

– TIPS certified


This non-exempt position is 25 – 30 hours per week, with some weekends and evenings required. The hourly salary range is $24.00-26.00 an hour commensurate with experience.

TO APPLY: To be considered for this position, please send cover letter, resume, and three professional references to: This position will remain open until filled.

The Art Base embraces diversity and equal opportunity as a key organizational value. We are committed to building a team that represents a variety of backgrounds, perspectives, and skills. The Art Base provides equal employment opportunities to all and prohibits discrimination and/or harassment of any type, regardless of race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.

Expected hours: Monday to Friday, up to 30 per week.

Work Location: In person.

Administrative experience: 2 years (Preferred).